How to Apply for a Japanese Work Visa from Abroad

Landed a job in Japan? Congratulations! Here is the step-by-step process to apply for your work visa from your home country.

So you have aced the interview and received a job offer in Japan. Now comes the paperwork. Applying for a Japanese work visa from abroad follows a strict procedure.

👉 Full Guide: Japan Work Visa Application: Step-by-Step Guide 2026

Step 1: Receive the COE

You cannot apply for a visa without a Certificate of Eligibility (COE).

Who applies? Your employer in Japan submits the application to the Immigration Bureau.
Wait time: It takes 1 to 3 months to process.
Delivery: Once approved, your company will send you the original COE (or a digital copy, which is now accepted).

Step 2: Prepare Your Documents

Go to your nearest Japanese Embassy or Consulate. You will need:

Visa Application Form: Downloaded from the MOFA website.
Passport: Valid for the duration of your stay.
Photo: 4.5cm x 4.5cm, white background.
The COE: The original or printed copy.
Visa Fee: Cash only (usually local currency equivalent of 3,000 JPY).

Step 3: Submit and Wait

Processing Time: Usually 5 to 10 business days.
Interview: Rarely required for work visas if you have a COE, but be prepared just in case.

Step 4: Arrive in Japan

At the airport (Narita, Haneda, Kansai, etc.), you will show your visa.

Residence Card: You will receive your Residence Card (Zairyu Card) immediately at immigration. Check that the details are correct!

Tips for Success

Check Validity: The COE is only valid for 3 months. You must apply for the visa and enter Japan within this timeframe.
Name Matching: Ensure your name on the application matches your passport exactly.